|
| Overview |
| WORKING TITLE
Program Manager
|
PERCENT OF FULL
100
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DEPARTMENT/PROJECT OVERVIEW
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POSITION
OVERVIEW
Working closely with the Chief of Geriatric Medicine and the
Fellowship Training Director, this individual will serve as a
key member of the research leadership team for the Division of
Geriatrics. Will be responsible for the development, operation
and supervision of the Division’s translational research,
training, and community education programs. Responsibilities
include developing and managing the Division’s translational
research program and projects, including design, execution,
recruitment, grant writing, and IRB communications and
compliance. Also responsible for development, implementation,
recruitment, and management of all aspects of the Division’s
training and education programs, including the Geriatrics
Fellowship Program, Geriatric Mini-Residency, and Medicine 452
(4th year School of Medicine elective). Responsible for
community outreach (both locally and nationally) related to the
enrollment of subjects in studies as well as the presentation of
research findings. Serve as the liaison with the Division and
Health Sciences Development Officer to articulate case
statements and projects for short-term and long-term fundraising
and marketing efforts.
|
SPECIAL
CONDITIONS OF EMPLOYMENT
Must be willing to work occasional evenings or weekends if required.
|
EMPLOYEES
DIRECTLY SUPERVISED: Name, Payroll Title, Job Description #,
Status (career, casual, student), %Time
none
|
EMPLOYEES
SUPERVISED THROUGH OTHERS: Name, Payroll Title
none
|
| For use only by
Department HR Contact |
| IS BACKGROUND
CHECK REQUIREDNo
|
IS C.O.I.
DISCLOSURE REQUIRED
No
|
| IS PRE-PLACEMENT
PHYSICAL REQUIREDNo
|
(Dept only)
REQUESTED HEERA
All Others, not Confidential
|
(Central HR
only) APPROVED HEERA
All Others, not Confidential
|
|
|
FUNCTIONS WITH CORRESPONDING TASKS |
|
FUNCTION
NAME
(1.) Research Development and Management |
%TIME
35% |
ESSENTIAL
True |
TASKS
A. Responsible for the management and
overall operations of the translational
research program, including development of
objectives, organization and allocation of
resources. Manage, oversee and direct the
research projects. Ensure that goals and
objectives are achieved in a timely manner.
B. Conceptualize, design, develop, and
evaluate new translational research ideas
for the Division.
C. Ensure the successful execution of all
clinical research projects for the Division.
D. Manage the multidisciplinary research
activities for the Division and ensure
continuous communications with involved
faculty.
E. Serve as the liaison/project
leader/administrator for all translational
research studies, including local, national
and international collaborations across
institutions; and develop methods for
increasing and enhancing collaborations
between investigators on appropriate aging
research projects.
F. Responsible for development and
implementation of study participant
recruitment strategies.
G. Responsible for development, review, and
coordination of all study
participant-related activities, including
ensuring compliance with institutional and
all other required regulations and leading
all communications with the UCSD Human
Research Protections program.
H. Independently prepare written materials
related to study findings, including reports
and journal articles; provide needed
assistance to faculty and trainees related
to paper writing, editing, and journal
submissions.
I. Prepare grant proposals, in conjunction
with the Chief of the Division and other
faculty, to solicit research funds.
J. Acts in the absence of the Division Chief
for the resolution of management issues
relating to the translational research
projects.
|
|
|
FUNCTION
NAME
(2.) Education/Training Program Management
|
%TIME
35% |
ESSENTIAL
True |
TASKS
A. Responsible for development,
implementation, recruitment, and management
of all aspects of the Division’s training
and education programs, including the
Geriatrics Fellowship Program, Geriatric
Mini-Residency, and Medicine 452 (4th year
School of Medicine elective).
B. Develop and implement policies required
by intramural and extramural entities (ACGME,
ABIM, UCSD, and GME) and ensure thorough
knowledge of all ACGME requirements,
including preparation and management of
required site visits and accreditation
reviews.
C. Establish and maintain effective
communication with campus offices, academic
and administrative departments, regulatory
agencies, donors, and fundraising agencies,
the Medical Staff Administration office, and
affiliated hospitals and clinics.
D. Develop, implement, manage, and refine
recruitment strategies for all training
programs.
E. Develop, implement, and manage a process
for effective evaluation of all training
programs and individual trainees, including
follow-up procedures, and independently
complete all required reports.
F. Analyze and evaluate effectiveness of
programs and policies implemented.
G. Provide Program Training Director with
recommendations on how to improve training
programs' curriculum, processes and
procedures. |
|
|
FUNCTION
NAME
(3.) Program Administration |
%TIME
10% |
ESSENTIAL
True |
TASKS
A. Serve as a key member of the research and
education leadership team for the Division
of Geriatrics including the Division Chief,
Division Administrator and Fellowship
Training Director.
B. Participate in short-term and long-term
planning for rsearch and education programs
for the Division.
C. Develop and execute implementation plans
for the research and education programs.
D. Assure communication and reporting
documentation for the leadership team is
completed on a timely basis including all
administrative reports and purchasing.
|
|
|
FUNCTION
NAME
(4.) Fund Development and Fiscal Management
|
%TIME
10% |
ESSENTIAL
True |
TASKS
A. Serve as the key liaison with the
Division and Health Sciences Development
Officer to articulate case statements and
projects for short-term and long-term
fundraising and marketing efforts, providing
detailed information relative to budgets.
B. Maintain a working knowledge of the
financial activities of the Division's
research and education programs and
participate in the development of long-range
financial plans in conjunction with the
Chief, Fellowship Training Director and
Division Administrator.
C. Manage all research and program budgets.
Review budget and financial reports for all
program expenditures for accuracy. Report
directly to Division Chief and Division
Administrator regarding financial results.
Approve major adjustments in budgets in
order to operate on a sound financial
footing.
D. Develop an annual budget for the
Geriatrics Fellowship Program and track
financial activity for all of the Division’s
training and education programs.
E. Consult with the Division Administrator
and fund manager(s) to identify and resolve
potential budgetary problems and ensure
adherence to funding agency guidelines,
along with the integration of new projects
and programs into the budget, as
appropriate. |
|
|
FUNCTION
NAME
(5.) Community Relations and Public
Education |
%TIME
10% |
ESSENTIAL
True |
TASKS
A. Provide leadership in building new and
enhancing existing relationships with
community and health care partners and other
professional organizations/agencies with an
aging and/or senior focus.
B. Develop a series of focused community
outreach initiatives aimed at informing and
educating the community on the research and
educational activities of the Division.
C. Work closely with the UCSD Director of
Health Sciences Communication to showcase
the Division.
D. Serve as a speaker and act as a liaison
for the Division at local and national
conferences and meetings.
E. Design, produce, and distribute all
marketing materials for the Division’s
translational research, training, and
education programs. |
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KNOWLEDGE, SKILLS, AND ABILITIES |
|
|
RELATED FUNCS: |
DESCRIBE KNOWLEDGE, SKILL, ABILITY: |
IMPORTANCE LVL: |
|
| 1 2 3 4 5 |
College degree with a major
in a behavioral science or related field and
demonstrated experience in a health or
social service field; or an equivalent
combination of education and experience; and
knowledges and abilities essential to the
successful performance of the duties
assigned to the position.
|
Required |
|
| 1 2 3 4 5 |
Demonstrated experience
developing, directing, implementing and
managing bench, clinical and/or behavioral
research. Ability to implement effective
evaluation measures, gather and interpret
quantitative and qualitative data, recognize
potential problems and recommend solutions.
|
Required |
|
| 2 3 |
Comprehensive understanding
of ACGME and the implications on a
fellowship program. Demonstrated knowledge
of UCSD academic personnel/GME policies and
procedures. |
Required |
|
| 1 2 3 4 5 |
Demonstrated project
management experience with the ability to
independently develop, manage, analyze and
carry out program and project objectives.
Ability to track revenue and expenses;
working within a budget and to provide
regular program progress reports. |
Required |
|
| 1 2 3 4 5 |
Demonstrated knowledge and
experience with IRB procedures to include
knowledge of research activities and
guidelines related to consent, ethical
conduct and protection of human subjects.
|
Required |
|
| 1 2 3 4 5 |
Demonstrated contract/grant
pre/post award administration and financial
management of private, state and federal
funding. |
Required |
|
| 1 2 3 4 5 |
Excellent interpersonal
skills and ability to communicate
effectively in all areas of the various
training programs, including academic,
fiscal, administrative and management. |
Required |
|
| 1 2 3 4 5 |
Demonstrated problem solving
skills. Strong analytical and critical
thinking skills to identify problems and
develop innovative solutions. |
Required |
|
| 1 2 5 |
Demonstrated experience in
public relations, community engagement and
building, strategic planning and promotional
material development. |
Required |
|
| 1 2 3 |
Ability to develop
long-range goals and plans. Experience
collaborating with other Divisions,
Departments and local/national
orgnaizations. |
Required |
|
| 1 2 3 4 5 |
Proficient in marketing
principles, targeted marketing and the
ability to research markets for future
academic programming opportunities. |
Required |
|
| 1 2 3 4 5 |
Ability to work on multiple
tasks simultaneously requiring experience
with prioritizing tasks due to shifting
priorities, fluctuating workloads, and
deadline pressures. Time management skills
to include ability to monitor tasks and
projects, making resourceful and creative
decisions. |
Required |
|
| 1 2 3 4 5 |
Advanced computer skills
using Windows programs; Word, Excel,
Powerpoint, and Access. |
Required |
|
| 1 2 3 4 5 |
Demonstrated experience
developing learning curricula; experience
training others, public speaking using
visual aids and resource materials.
Excellent skills in preparing written
materials. |
Required |
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