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  • Program Manager
  • 100
  • Working closely with the Chief of Geriatric Medicine and the Fellowship Training Director, this individual will serve as a key member of the research leadership team for the Division of Geriatrics. Will be responsible for the development, operation and supervision of the Divisionís translational research, training, and community education programs. Responsibilities include developing and managing the Divisionís translational research program and projects, including design, execution, recruitment, grant writing, and IRB communications and compliance. Also responsible for development, implementation, recruitment, and management of all aspects of the Divisionís training and education programs, including the Geriatrics Fellowship Program, Geriatric Mini-Residency, and Medicine 452 (4th year School of Medicine elective). Responsible for community outreach (both locally and nationally) related to the enrollment of subjects in studies as well as the presentation of research findings. Serve as the liaison with the Division and Health Sciences Development Officer to articulate case statements and projects for short-term and long-term fundraising and marketing efforts.
  • Must be willing to work occasional evenings or weekends if required.
  • EMPLOYEES DIRECTLY SUPERVISED: Name, Payroll Title, Job Description #, Status (career, casual, student), %Time
  • none
  • none
  • For use only by Department HR Contact
  • No
  • No
  • No
  • (Dept only) REQUESTED HEERA
  • All Others, not Confidential
  • (Central HR only) APPROVED HEERA
  • All Others, not Confidential
    (1.)  Research Development and Management
    A. Responsible for the management and overall operations of the translational research program, including development of objectives, organization and allocation of resources. Manage, oversee and direct the research projects. Ensure that goals and objectives are achieved in a timely manner.
    B. Conceptualize, design, develop, and evaluate new translational research ideas for the Division.
    C. Ensure the successful execution of all clinical research projects for the Division.
    D. Manage the multidisciplinary research activities for the Division and ensure continuous communications with involved faculty.
    E. Serve as the liaison/project leader/administrator for all translational research studies, including local, national and international collaborations across institutions; and develop methods for increasing and enhancing collaborations between investigators on appropriate aging research projects.
    F. Responsible for development and implementation of study participant recruitment strategies.
    G. Responsible for development, review, and coordination of all study participant-related activities, including ensuring compliance with institutional and all other required regulations and leading all communications with the UniversityABC Human Research Protections program.
    H. Independently prepare written materials related to study findings, including reports and journal articles; provide needed assistance to faculty and trainees related to paper writing, editing, and journal submissions.
    I. Prepare grant proposals, in conjunction with the Chief of the Division and other faculty, to solicit research funds.
    J. Acts in the absence of the Division Chief for the resolution of management issues relating to the translational research projects.
    (2.)  Education/Training Program Management
    A. Responsible for development, implementation, recruitment, and management of all aspects of the Divisionís training and education programs, including the Geriatrics Fellowship Program, Geriatric Mini-Residency, and Medicine 452 (4th year School of Medicine elective).
    B. Develop and implement policies required by intramural and extramural entities (ACGME, ABIM, UniversityABC, and GME) and ensure thorough knowledge of all ACGME requirements, including preparation and management of required site visits and accreditation reviews.
    C. Establish and maintain effective communication with campus offices, academic and administrative departments, regulatory agencies, donors, and fundraising agencies, the Medical Staff Administration office, and affiliated hospitals and clinics.
    D. Develop, implement, manage, and refine recruitment strategies for all training programs.
    E. Develop, implement, and manage a process for effective evaluation of all training programs and individual trainees, including follow-up procedures, and independently complete all required reports.
    F. Analyze and evaluate effectiveness of programs and policies implemented.
    G. Provide Program Training Director with recommendations on how to improve training programs' curriculum, processes and procedures.
    (3.)  Program Administration
    A. Serve as a key member of the research and education leadership team for the Division of Geriatrics including the Division Chief, Division Administrator and Fellowship Training Director.
    B. Participate in short-term and long-term planning for rsearch and education programs for the Division.
    C. Develop and execute implementation plans for the research and education programs.
    D. Assure communication and reporting documentation for the leadership team is completed on a timely basis including all administrative reports and purchasing.
    (4.)  Fund Development and Fiscal Management
    A. Serve as the key liaison with the Division and Health Sciences Development Officer to articulate case statements and projects for short-term and long-term fundraising and marketing efforts, providing detailed information relative to budgets.
    B. Maintain a working knowledge of the financial activities of the Division's research and education programs and participate in the development of long-range financial plans in conjunction with the Chief, Fellowship Training Director and Division Administrator.
    C. Manage all research and program budgets. Review budget and financial reports for all program expenditures for accuracy. Report directly to Division Chief and Division Administrator regarding financial results. Approve major adjustments in budgets in order to operate on a sound financial footing.
    D. Develop an annual budget for the Geriatrics Fellowship Program and track financial activity for all of the Divisionís training and education programs.
    E. Consult with the Division Administrator and fund manager(s) to identify and resolve potential budgetary problems and ensure adherence to funding agency guidelines, along with the integration of new projects and programs into the budget, as appropriate.
    (5.)  Community Relations and Public Education
    A. Provide leadership in building new and enhancing existing relationships with community and health care partners and other professional organizations/agencies with an aging and/or senior focus.
    B. Develop a series of focused community outreach initiatives aimed at informing and educating the community on the research and educational activities of the Division.
    C. Work closely with the UniversityABC Director of Health Sciences Communication to showcase the Division.
    D. Serve as a speaker and act as a liaison for the Division at local and national conferences and meetings.
    E. Design, produce, and distribute all marketing materials for the Divisionís translational research, training, and education programs.
    1 2 3 4 5 College degree with a major in a behavioral science or related field and demonstrated experience in a health or social service field; or an equivalent combination of education and experience; and knowledges and abilities essential to the successful performance of the duties assigned to the position.
    1 2 3 4 5 Demonstrated experience developing, directing, implementing and managing bench, clinical and/or behavioral research. Ability to implement effective evaluation measures, gather and interpret quantitative and qualitative data, recognize potential problems and recommend solutions. Required
    2 3 Comprehensive understanding of ACGME and the implications on a fellowship program. Demonstrated knowledge of UniversityABC academic personnel/GME policies and procedures. Required
    1 2 3 4 5 Demonstrated project management experience with the ability to independently develop, manage, analyze and carry out program and project objectives. Ability to track revenue and expenses; working within a budget and to provide regular program progress reports. Required
    1 2 3 4 5 Demonstrated knowledge and experience with IRB procedures to include knowledge of research activities and guidelines related to consent, ethical conduct and protection of human subjects. Required
    1 2 3 4 5 Demonstrated contract/grant pre/post award administration and financial management of private, state and federal funding. Required
    1 2 3 4 5 Excellent interpersonal skills and ability to communicate effectively in all areas of the various training programs, including academic, fiscal, administrative and management. Required
    1 2 3 4 5 Demonstrated problem solving skills. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Required
    1 2 5 Demonstrated experience in public relations, community engagement and building, strategic planning and promotional material development. Required
    1 2 3 Ability to develop long-range goals and plans. Experience collaborating with other Divisions, Departments and local/national orgnaizations. Required
    1 2 3 4 5 Proficient in marketing principles, targeted marketing and the ability to research markets for future academic programming opportunities. Required
    1 2 3 4 5 Ability to work on multiple tasks simultaneously requiring experience with prioritizing tasks due to shifting priorities, fluctuating workloads, and deadline pressures. Time management skills to include ability to monitor tasks and projects, making resourceful and creative decisions. Required
    1 2 3 4 5 Advanced computer skills using Windows programs; Word, Excel, Powerpoint, and Access. Required
    1 2 3 4 5 Demonstrated experience developing learning curricula; experience training others, public speaking using visual aids and resource materials. Excellent skills in preparing written materials. Required
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